PTA Directory - PTA Great Idea Bank 2011-08-16T00:00:24Z http://www.ptagreatideabank.org/forum/topics/pta-directory?feed=yes&xn_auth=no With the tool we created for… tag:www.ptagreatideabank.org,2011-05-05:2919887:Comment:36323 2011-05-05T16:53:08.285Z Tanja Eltze http://www.ptagreatideabank.org/profile/TanjaEltze <p>With the tool we created for our PTA and that is now used by many schools (<a href="http://www.membersandmore.com" target="_blank">www.membersandmore.com</a>) your families can even choose which information they want to have published in the directory or the electronic directory. It is great for a PTA to have all family information in one database, but still respect the wish of a family to only publish certain information, like the phone number  for example. That way, your PTA can still use…</p> <p>With the tool we created for our PTA and that is now used by many schools (<a href="http://www.membersandmore.com" target="_blank">www.membersandmore.com</a>) your families can even choose which information they want to have published in the directory or the electronic directory. It is great for a PTA to have all family information in one database, but still respect the wish of a family to only publish certain information, like the phone number  for example. That way, your PTA can still use the other information like email to send out newsletters or the address to plan a Walk-to-School day .  Members &amp; More is a software that you use to create directories, print membership cards, create the membership roster and dues report for your state PTA, send mass emails to your members and more. It is all based on one family/student database that can be used by different board members for different purposes without re-entering the same information over and over. It also graduates your students from grade level to grade level, to make it really easy for you. The software can be used with Windows, Mac or Linux operating systems.</p> <p>If you would like a sample form for the permission to publish or need other help, let me know at tanja.eltze@membersandmore.com</p> Thanks!! I found out that jus… tag:www.ptagreatideabank.org,2010-09-10:2919887:Comment:19583 2010-09-10T04:56:47.000Z Carrie Schor http://www.ptagreatideabank.org/profile/CarrieSchor Thanks!! I found out that justbetweenfriends.com, partnered with National PTA generates directories. So I think I may use that. I'm not sure. Has anyone used it before? Thanks!! I found out that justbetweenfriends.com, partnered with National PTA generates directories. So I think I may use that. I'm not sure. Has anyone used it before? Carrie, I've attached a gene… tag:www.ptagreatideabank.org,2010-09-08:2919887:Comment:19537 2010-09-08T03:44:42.000Z Tracie Oken http://www.ptagreatideabank.org/profile/TracieOken Carrie,<br /> <br /> I've attached a generic form that you can use for your school. It's not unusual for your principal to want a signed form. One of the posters mentioned that this is "public record" information anyway but I would disagree from the standpoint that having my kids information available is much different than having my information available. I've heard of schools actually being sued because a family was included when they shouldn't be.<br /> <br /> Tracie Carrie,<br /> <br /> I've attached a generic form that you can use for your school. It's not unusual for your principal to want a signed form. One of the posters mentioned that this is "public record" information anyway but I would disagree from the standpoint that having my kids information available is much different than having my information available. I've heard of schools actually being sued because a family was included when they shouldn't be.<br /> <br /> Tracie I would love for you to demo… tag:www.ptagreatideabank.org,2010-09-05:2919887:Comment:19478 2010-09-05T17:56:22.000Z Erika Sanchez http://www.ptagreatideabank.org/profile/ErikaSanchez I would love for you to demo it. I just signed up and I am a bit lost. Please feel free to call me or email me 8324738442.<br /> <br /> Thanks!<br /> <br /> Erika I would love for you to demo it. I just signed up and I am a bit lost. Please feel free to call me or email me 8324738442.<br /> <br /> Thanks!<br /> <br /> Erika well, when we first went live… tag:www.ptagreatideabank.org,2010-08-31:2919887:Comment:19388 2010-08-31T21:44:26.000Z Robert Taylor http://www.ptagreatideabank.org/profile/RobertTaylor well, when we first went live with it, we found that elementary schools mostly wanted it done by teacher. However middle and high schools didn't really have that concept so they wanted it done by grade.<br /> <br /> So, what we ended up doing is allowing the administrator to select whether they want to have the results viewed by grade or by teacher. If they select grade then it removes the ability to search for families/students by teacher since it won't display an entire class.<br /> <br /> I'm sure that there are… well, when we first went live with it, we found that elementary schools mostly wanted it done by teacher. However middle and high schools didn't really have that concept so they wanted it done by grade.<br /> <br /> So, what we ended up doing is allowing the administrator to select whether they want to have the results viewed by grade or by teacher. If they select grade then it removes the ability to search for families/students by teacher since it won't display an entire class.<br /> <br /> I'm sure that there are other views, but since we had to change it once, it wouldn't be too hard to add additional views if there was some other way of organizing it. For the middle/high schools, they still follow the same process as the elementary schools by associating a student to a teacher, but the teacher that they assign might be a homeroom teacher or some other type of class.<br /> <br /> Does that make sense?<br /> <br /> Robert How does everyone have it arr… tag:www.ptagreatideabank.org,2010-08-31:2919887:Comment:19375 2010-08-31T21:31:50.000Z Carrie Schor http://www.ptagreatideabank.org/profile/CarrieSchor How does everyone have it arranged? By teacher? How does everyone have it arranged? By teacher? We just put a "yes, I want to… tag:www.ptagreatideabank.org,2010-08-31:2919887:Comment:19302 2010-08-31T11:02:26.000Z Robert Taylor http://www.ptagreatideabank.org/profile/RobertTaylor We just put a "yes, I want to have my contact information published in the online directory at <a href="http://www.addressmonster.com" target="_blank">www.addressmonster.com</a>" at the bottom of our PTA sign-up form. All of the information is in the public record anyway, but this gave confirmation that their information was okay to publish.<br /> <br /> One school had a requirement that all information is by default marked "private" so we have incorporate that feature in a release due next month. This… We just put a "yes, I want to have my contact information published in the online directory at <a href="http://www.addressmonster.com" target="_blank">www.addressmonster.com</a>" at the bottom of our PTA sign-up form. All of the information is in the public record anyway, but this gave confirmation that their information was okay to publish.<br /> <br /> One school had a requirement that all information is by default marked "private" so we have incorporate that feature in a release due next month. This means that when the PTA enters the information into the website that it won't show online, but is staill available for reports to the state or national PTA organizations as well as for newsletter campaigns and other communications, however when people search the directory it just shows as "private" under the listings. Does anyone have a form they… tag:www.ptagreatideabank.org,2010-08-31:2919887:Comment:19286 2010-08-31T03:57:01.000Z Carrie Schor http://www.ptagreatideabank.org/profile/CarrieSchor Does anyone have a form they can share giving permission to include information in the directory? Our elementary school principal wants to do one this year but wants permission forms. Does anyone have a form they can share giving permission to include information in the directory? Our elementary school principal wants to do one this year but wants permission forms. At our school we use MyDirect… tag:www.ptagreatideabank.org,2010-03-25:2919887:Comment:14129 2010-03-25T23:44:35.000Z Tracie Oken http://www.ptagreatideabank.org/profile/TracieOken At our school we use MyDirectoryMaker (<a href="http://www.mydirectorymaker.com" target="_blank">http://www.mydirectorymaker.com</a>) It handles all the opt in/ out functions as well as multiple households. There are report templates for all kinds of designs. It was built specifically for managing the school directory so you don't have to do much work, just put in the family data and you've got a directory.<br /> <br /> Tracie<br /> <br /> Full disclosure - I helped design and build the software when I was tasked with… At our school we use MyDirectoryMaker (<a href="http://www.mydirectorymaker.com" target="_blank">http://www.mydirectorymaker.com</a>) It handles all the opt in/ out functions as well as multiple households. There are report templates for all kinds of designs. It was built specifically for managing the school directory so you don't have to do much work, just put in the family data and you've got a directory.<br /> <br /> Tracie<br /> <br /> Full disclosure - I helped design and build the software when I was tasked with the directory at my son's school. There are now hundreds of schools using the software, many of the PTA's. The membership features were designed around the PTA membership requirements and has a built in upload option for the PTA specifically. We use Excel. Our computer re… tag:www.ptagreatideabank.org,2010-02-04:2919887:Comment:11683 2010-02-04T12:24:35.000Z Terri Wernick http://www.ptagreatideabank.org/profile/TerriWernick We use Excel. Our computer resource teacher at our school showed us how to use it and we transfer the template to the next chair. We also have excess to an excel at school set up with a PTA file of it so if a chair doesn't have Excel, they can type the info at school. We use Excel. Our computer resource teacher at our school showed us how to use it and we transfer the template to the next chair. We also have excess to an excel at school set up with a PTA file of it so if a chair doesn't have Excel, they can type the info at school.